OFFICE MANAGER
Greenberg Quinlan Rosner Research is in search of an Office Manager for our Washington, D.C. office. This position provides support to the entire staff by ensuring the smooth operations of the office. The Office Manager is responsible for creating a great first impression for guests by greeting everyone appropriately on the phone and in person. If you possess a professional demeanor, excellent communication skills, ability to oversee multiple responsibilities simultaneously, keen attention to detail and a desire to maintain a pristine professional office – we strongly encourage you to apply.
Greenberg Quinlan Rosner Research is an internationally recognized survey research firm specializing in public opinion polls and focus groups. We work around the world for political campaigns and parties, public interest organizations and foundations as well as corporate crisis management and positioning. You can learn more about GQR at www.gqrr.com.
Front Desk
- Monitor reception area and greet all guests
- Answer phones and direct callers to appropriate staff member or take messages
- Ensure pick-up and delivery of Fed Ex, UPS, couriers, etc.
- Process incoming and outgoing mail
- Collect incoming faxes and alert appropriate staff member
- Record client and personal codes
- Provide tutorial of phone system and organization of the front desk for new staff and interns
Office Management Duties
- Act as building liaison: requesting service and repairs, activating access cards, communicating notices
- Maintain all public office areas: café, conference rooms, production rooms, storage closets.
- Supplies Maintenance: Order and maintain all supplies for offices, cafe, front desk, conference rooms, production, including printers - monitor for cleanliness and supplies and replenish as needed
- Coordinate off-site storage
- Schedule shredding
- Maintain password and subscription list
Intern Coordinator Duties
- Post openings and review resumes
- Coordinate intern selection process
- Ensure clips distribution
- Ensure front desk coverage as needed
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Interested candidates should apply via our careers page: http://www.gqrr.com/careers, please upload a cover letter (with salary requirements) and resume as one document. Be sure to include details on where you heard about this opportunity in your cover letter.
Greenberg Quinlan Rosner is an Equal Opportunity Employer.