[jobsthatareLEFT] Citizen Engagement Lab seeks Executive Assistant (Oakland, CA)

Unlabelled [jobsthatareLEFT] Citizen Engagement Lab seeks Executive Assistant (Oakland, CA)

January 26, 2016

[jobsthatareLEFT] Citizen Engagement Lab seeks Executive Assistant (Oakland, CA)

Hi everyone,

Citizen Engagement Lab seeks to hire an executive assistant who will support to key leaders on our team, as well as to business development and fundraising operations. The job is based in our Oakland, CA office. More details can be found below. 

To submit an application, follow the link below to the job description and click the "Apply now" button at the bottom of the page.

Feel welcome to reach out with any questions about the position.

Thanks,

william


Citizen Engagement Lab

Executive Assistant

Business Development - Oakland, CA - Full Time


What We Are Looking For

An exceptional and early career professional to support our Executive, Business Development, and Fundraising teams. We need a tech-savvy, organizational powerhouse with great energy, excellent judgment, a passion for organization and a relentless attention to detail.  This person is passionate about providing top-notch Executive support and excited to expand their horizons by applying their many talents to ensure seamless business development and fundraising operations. You love working in a fast-paced environment and are fulfilled professionally by bringing order to chaos and increasing the effectiveness of executive teams.

 

Responsibilities

Executive Administrative Support:

  • Managing the President and other executives' calendars with an iron fist: scheduling and confirming appointments, managing conflicting appointments and priorities, keeping them on time and protecting their work time.
  • Creating and maintaining systems and project management tools to manage priorities and maximize office organization and efficiency, ensuring a "zero dropped balls" policy. Manage expense reports and complete related financial tasks.
  • Preparing materials for meetings and presentations and, at times, attending meetings on behalf of executive staff.
  • Planning and booking travel, accommodations, and managing logistics.
  • Drafting and sending correspondence on behalf President and Executive teams
  • Reviewing all of the President's email correspondence and managing priorities, drafting correspondence when necessary. Managing electronic contacts and meeting notes in Gmail and Salesforce.

Business Development and Fundraising Operations and Project Management:

  • Supporting business development and fundraising efforts by developing and implementing systems and processes that help the team run smoothly and secure exciting work for the organization
  • Keeping Salesforce accurate and up to date and reporting on pipeline metrics
  • Scheduling and coordinating logistics for regular and ad hoc meetings
  • Capturing and communicating meeting notes and next steps
  • Ensuring conference and meeting calendar is kept up to date.

 

Qualifications

  • 3-5 years of experience as an Executive Assistant at the director or executive level, at a fast-paced startup or non-profit. Experience with heavy calendaring for multiple principals or teams.
  • Great communication skills and the ability to work effectively with a spectrum of personalities--you don't wait for people to come to you; you go to them if you have questions or concerns.
  • Great judgment, critical thinking,  discretion, and diplomatic skills.
  • Strong teamwork skills, patience, and a willingness to offer suggestions and improvements to newly developed processes.
  • Fast-paced and flexible: must be able to keep pace  and even get ahead of the daily flow of requests and remain "unflappable" as new challenges arise.
  • Strong project management (you have your favorite system), MS Office, Mac OS, and Google email/calendar/doc skills.
  • Excellent written communication skills, including ability to alter your writing style to match the voice of those on those you are writing on behalf of
  • Able to prioritize work assignments under pressure and have quick turnaround while maintaining high standards of flawless execution and attention to detail.


--
William Winters
(c)337-335-8705
(gv)510-730-0717
@wwintersiii

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