MoveOn.org
Director of Finance and Operations
Full time • Competitive Pay • Excellent Benefits
Work from Anywhere in the US
About MoveOn
MoveOn.org is a community of millions of members working together to create progressive change in America. We take on campaigns to challenge entrenched power and push back against right-wing policies, while pursuing economic, racial, and social justice.
MoveOn's massive progressive community has a particularly important role to play in the Trump era. We've already proven that by we can defeat some of the worst aspects of the agenda enacted by Donald Trump and the Republicans who control Congress.
But the fight has just only begun. In the years ahead, we'll work to block Trump and the GOP's agenda in Washington at every turn, defend and support communities on the front lines of attacks, work to preserve our constitutional democracy as key norms and institutions are undermined, and lay the groundwork to retake power in the 2017, 2018, and 2020 elections.
MoveOn is made up of two different entities. MoveOn.org Civic Action, a 501(c)(4) nonprofit organization, focuses on education and advocacy, providing civic engagement tools to the public and building the progressive movement by encouraging and supporting the development of more grassroots leaders. MoveOn.org Political Action, a federal PAC, is focused on demonstrating MoveOn members' power at the ballot box and electing candidates who reflect MoveOn members' values.
Director of Finance and Operations
MoveOn is seeking a dynamic and talented Director of Finance and Operations to help lead the organization as it continues to grow. This is a senior-level strategic role overseeing and optimizing day-to-day operations throughout the organization, including finance, budgeting, FEC reporting, governance and legal. The position also plays an important role in supporting the operational needs of MoveOn's campaign activities. The position oversees the work of key outside contractors including a full-service finance and accounting vendor; an FEC reporting vendor; a PEO service contractor for HR administration; and outside attorneys.
The Director of Finance and Operations reports to the COO, and works closely with the Executive Directors to identify opportunities, challenges and solutions across departments. The right person for this role will be a creative leader and management professional with an entrepreneurial streak and a commitment to progressive values. We seek candidates who have deep experience working with diverse constituencies, and a commitment to expanding the diversity of MoveOn's staff, membership and supporters.
Responsibilities:
Finance
Lead annual strategic planning and budget development process, working closely with the COO, Executive Directors, managers and staff
Manage the output of the external finance and accounting firm, which includes the roles of Accountant, Senior Accountant, Controller and Outsourced CFO
Lead monthly budget meetings; routinely review and analyze the general ledger and budget vs actuals; and provide budgetary support for budget managers, the COO, and Executive Directors
Manage organizational cash flow and forecasting
Maintain compliance with accounting policies and procedures manual; monitor financial risks; and ensure best practices around financial controls
Manage accounts payable and staff expenses using online systems
Manage donor refunds, cancellations and chargebacks
Process payroll, working with the PEO administrator and the finance and accounting vendor
Reporting
Responsible for producing monthly soft and hard close financial reporting, working closely with external finance and accounting firm
Manage annual audit process for two organizations
Manage the annual filing of the IRS Form 990, RRF-1, CA 199, Form 5500 and state charitable registrations
Manage grassroots lobbying reports and lobbyist registrations
Manage Federal Election Commission (FEC) and independent expenditure reporting process
Grants management and budgeting
Governance and Legal
Ensure all organizational activities comply with requirements for quality management, legal stipulations, and general duty of care
Manage board documents and approval process, working with outside legal counsel
Schedule and manage the annual board retreat
Work with legal counsel to prepare and review contracts, grant agreements, and policies
Trademark renewals
Administration
Organizational insurance renewals (GL, E&O, umbrella, D&O, EPL, fiduciary)
Work closely with the COO and Executive Directors to assess risk management and recommend risk mitigation strategies
Operations support for MoveOn campaign activities
Management
Supervise two operations team staff: the Administrative Director, responsible for payroll, human resources administration, expense/credit card management, and other operations duties; and the part-time Administrative Associate, responsible for donation management, chargebacks, data support and member engagement.
Required Experience:
5+ years of progressively responsible finance and operations experience or equivalent preferred, ideally in a 501c4/PAC affiliated organizational model or other complex operating environment
Proven track record in strategic financial management, budgeting, controls supervision, and human resources administration
Demonstrated experience with risk management, administrative supervision and strategic decision making in a complex organizational environment
Experience managing cross-functional teams to develop and implement systems and processes
Helpful but not required: experience with FEC reporting; experience with Intacct accounting software; ability to code in SQL
Skills, Characteristics, and Values:
Excellent written, verbal, and presentation skills
Ability to translate complex organizational data into clear and simple messages for a wide range of audiences
Superb interpersonal skills, including the ability to generate respect and trust from colleagues and external constituents
Top-notch project management skills and attention to detail
Ability to tackle urgent and complex problems with a collaborative, creative, and strategic approach
Ability to work in a fast-paced environment with a high degree of collaboration, flexibility, and good cheer
Strong skills in Excel and Google sheets
Able to quickly master software systems for finance and administration
Self-directed, motivated, and able to execute independently at a high level
A passion for the work of MoveOn, and a desire to continually broaden and deepen the organization's impact
Deep experience working with diverse constituencies, and a commitment to expanding the diversity of MoveOn's staff, membership and supporters
Thrives in an organization whose staff work remotely, and communicates well on video conference calls, Slack, and email
We seek candidates whose strong integrity, humility, and discretion will match our culture
Location: Position can be based anywhere in the US. May require occasional travel.
Salary and benefits: Competitive salary including benefits such as 100% employer-paid health and dental insurance for all staff and their children; 4 weeks of vacation time accrued per year; subsidy for personal office space; 12 weeks paid parental leave; paid sick time; 401(k) with employer contribution. $50 per month wellness benefit and $1,000 annual professional development budget.
To Apply: Click here to submit your application, resume, and a cover letter. In the cover letter, which should be concise, please share specific examples of how you have supervised and managed complex organizational systems in previous positions.
MoveOn.org Civic Action and MoveOn.org Political Action provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
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