The Program Associate will play a key role in our organization, ensuring the day-to-day operations are running smoothly by creating and polishing the processes we need to be an effective workplace. This position calls for a highly organized, detail-oriented, collaborative individual to provide administrative and planning support our growing team.
Responsibilities:
General operational support (printing, note-taking, vendor maintenance, filing, scheduling, proofreading, formatting).
Manage meeting logistics including scheduling, distributing materials, reserving and confirming appropriate meeting space, securing appropriate technology, managing food/beverage needs etc.
Help gathering, cataloging and tracking program data and responding to internal information requests to ensure proper program evaluation and monitoring. The program assistant will help oversee quality control of data to ensure accurate and efficient reporting.
Ensure staff has the supplies, tools and equipment needed to work efficiently day-to-day.
Manage and triage tech assistance and requests to IT contractors. A successful Program Associate will maintain a solid user's knowledge of frequently used tech tools such as Outlook, Zoom video conferencing and our fileshare system.
Maintaining processes for collecting, filing and organizing important documents and data.
Ensure vendor invoices are accurate and that projects are completed within budget and vendor bills are paid in timely fashion.
Respond to various requests for support from other staff and partners as needs arise.
Qualifications
Commitment to our organization's goal of building long-term progressive power.
Administration and operations experience a plus.
Impeccable discretion and good judgment in handling confidential materials and information.
Ability to work under pressure and adapt in a fast-changing environment.
Ability to work independently and be pro-active in anticipating problems and designing solutions to best suit our teams needs.
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