Who we are:
The Civil Liberties Defense Center (www.cldc.org) is a nonprofit organization focused on defending and upholding civil liberties through education, outreach, litigation, and legal support and assistance. The CLDC strives to preserve the strength and vitality of the Bill of Rights and the U.S. and state constitutions, as well as to protect freedom of expression.
The Justice Law Group (JLG) is a small private law firm that handles federal and state public interest cases. It is a separate business from the CLDC though both entities share the same staff attorney.
Positions:
The CLDC is currently seeking an experienced part-time bookkeeper and administrative associate for 20 hours per week and at least 4 days per week in the office. JLG is also hiring a part-time employee for 10 hours per month. (Combined approx. 22.5 hours per week).
• Compensation range $15-19/hr commensurate with experience • Term: At least 1-year commitment required
• Office is located in Eugene, Oregon.
SUMMARY
A. CLDC BOOKKEEPER/ADMINISTRATIVE ASSOCIATE (20 hours total per week)
Performs all bookkeeping, payroll and account management for small nonprofit, including preparing required state and federal nonprofit reports (not annual 990 tax filings). Prepare attorney-billing invoices and monthly client account reports. The Associate will report directly to the Executive Director performing routine accounting tasks to include maintaining the general ledger, processing account receivables and payables, preparing monthly, quarterly and annual reports, and partnering with board members to ensure expenditures are aligned with budget. Includes preparing donor deposits, reconciling bank accounts, and processing donations from external vendors through our database (CMS). Experience with Quickbooks and/or Nonprofit bookkeeping is required.
Secondarily, this associate will assist in performing and/or delegating a variety of legal administrative support duties; maintain office calendar and maintains up-to-date files, backups and archives.
B. JLG OFFICE ADMINISTRATOR (10 hours total per month at this time)
Performs all bookkeeping, payroll and account management for small private law office, including monthly accounting reports. Prepare attorney-billing invoices, monthly client account reports, and preparing billable legal hours as necessary. Assist in office management such as maintaining office supplies, and related tasks.
SPECIFIC JOB RESPONSIBILITIES FOR ADMINISTRATIVE POSITION
• Ensure that accounts payable checks are properly documented and approved in accordance with established internal control procedures. This includes processing payroll, monthly state/federal fillings as well as all quarterly reports
• Process accounts payable, monthly bills, assist with cutting manual checks, including filing of paid invoices
• Communicate with vendors regarding invoices
• Manage deposits (including from external vendors), make bank deposits, and reconcile accounts
• Partner with Executive Director (ED) to report donor funds are allocated appropriately within budget parameters
• Prepare monthly bank reconciliations for all accounts; provide ED with monthly and quarterly financial reports
• Assist with yearly budget development
• Work with CPA/Board Member to assist with filing annual tax returns, 1099, and any other required governmental filings
• Prepare annual W-2's and distribute, collect, and file annual I-9's, making necessary changes for payroll purposes.
• Ensure tax tables are updated annually, payroll spreadsheets are updated to match, and that tax rates are up to date upon receipt of state tax forms.
• Keep abreast of all nonprofit best practices and state and federal law regarding nonprofit financial operations
Lesser tasks:
• Take incoming telephone calls and messages, sort and prepare mail, respond to inquiries from the public as applicable
• Communicate verbally and in writing with public entities, other law offices, the courts, and the public in a friendly, cooperative and professional manner
• Maintain organizational and attorney calendars
• Maintain adequate levels of office equipment and supplies
• Maintain office systems and procedures as necessary
• Perform other related duties as assigned to accomplish overall purpose of the position
• Initiate, develop, and maintain office systems and procedures as necessary
• Maintaining office filling system, including paperwork of the bookkeeper
• Update all internal Board communication methods upon departure/arrival of new directors •Assist with intern and volunteer coordination
EXPERIENCE AND QUALIFICATION REQUIREMENTS:
• 3 years of previous payroll and/or bookkeeping experience required, nonprofit work highly desired.
• Associates degree in Bookkeeping or Accounting preferred; or equivalent professional experience
• Working knowledge of nonprofit accounting to include fund and grant accounting
• Strong analytical and abstract reasoning skills
• Strong written and verbal communication skills
• Ability to prioritize tasks, work independently and meet deadlines
• Strong organizational skills, attention to detail, trustworthy
• Must be proficient using QuickBooks, Excel, Word, online database entry, and email software.
• Ability to maintain confidentiality of sensitive materials and information
• Knowledge of English grammar and composition, business and/or legal formats, spelling, arithmetic, filing, and record keeping
Please email us your resume, three work and/or educational references, and a cover letter to -- Subject: "[Your last name]-- Admin." Please be prepared to submit a writing sample if we contact you for further information.
The Civil Liberties Defense Center is an equal opportunity employer and encourages people of color, women, people with disabilities, and gay, lesbian, bisexual, and transgender people to apply.
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