Position: Office Assistant
Classification: Exempt
Status: Part-time
Reports to: Operations Manager
Objective:
Generations United (www.gu.org) is seeking a part-time Office Assistant responsible for maintaining its database and with general office duties. Primary responsibilities include data entry, membership and donation processing, answering the telephone, and responding to basic information requests. Other duties include performing errands within walking distance, processing physical mail and the general email account, fulfilling publication and merchandise requests, maintaining office inventory and library, and assisting in other projects as assigned.
Essential Functions, Duties, and Responsibilities include the following:
- Data Entry – accurately enters in select information into the organization's data base systems
- Front Desk - Answering the telephone and transferring callers to the appropriate party. This also includes directing email inquiries to the proper staff. Greeting visitors and contacting the appropriate party upon their arrival.
- General Office Duties – Assist in overall maintenance of the office environment, including all aspects of supply orders, filing, and maintenance of office equipment
- Process memberships and respond to basic information requests as needed including the fulfillment of publications and merchandise requests and drafting correspondence.
- Assist with conference and event planning
- Maintain regular communication with staff
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Excellent computer skills and proficient in Microsoft Word, Excel, and use of the Internet
- Prior office experience preferred
- Excellent Data Entry Skills
- Strong Customer Service Skills
Send résumé to ahlava@gu.org. No calls please.
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