Assistant to the Executive Director
EMILY's List, the nation's largest financial resource for women candidates, is searching for an Assistant to the Executive Director to join our Executive team. Throughout its 30 year history, the organization has recruited and trained over 9,000 women to run, worked to elect 110 pro-choice Democratic women to the House, 19 to the Senate, 11 governors, and over 700 women to state and local office. EMILY's List has also helped elect every single Latina, African American, and Asian American Democratic Congresswoman currently serving.
Principal Responsibilities
The Assistant to the Executive Director provides support to the Executive Director including managing schedules, speaking engagements, social media accounts, meetings and events; answering and screening incoming calls; acting as a liaison and lead staff for the Board of Directors; and working with the Executive Director and other staff on various special projects.
Specific Duties
- Manage Executive Director's schedule;
- Screen all speaking requests;
- Manage Executive Director's social media accounts;
- Handle all administrative and logistical needs such as compiling all briefing materials for all trips, speeches, and meetings for Executive Director;
- Arrange travel logistics and produce itineraries for Executive Director;
- Meet as needed with Executive Director to relay all intra-office documents, mail, speaking requests, etc.;
- Receive and pay all necessary invoices for Executive Director;
- Review Executive Director's mail;
- Provide all necessary support to Executive Director;
- Serve as a liaison and lead staff for all Board Meetings and calls;
- Coordinate yearly all staff retreat and monthly all staff meetings;
- Coordinate social activities for staff: monthly social activity, 5K running team, community service activities, holiday party;
- Manage general speaking requests received for the organization;
- Manage Executive Office Intern (as needed);
- Maintain alumni database and act as lead on alumni outreach program;
- Work with the Director of Scheduling and Advisor to the President to manage the Executive Office budget;
· Work with Executive Director to create a comprehensive history of EMILY's List and archive historical documents;
- Serve as back up to the Director of Scheduling and Advisor to the Presient when out of the office;
- Maintain candidate profiles;
- Serve as lunch hour back-up and break relief for front desk as needed;
- Perform additional duties as assigned.
Qualifications
Qualified candidates must have outstanding interpersonal skills, strong follow up and follow through skills, and high attention to detail. The ability to juggle multiple tasks simultaneously, remain calm in difficult situations and desire to work in a fast paced environment are a must. Knowledge of MS Office required. College degree and an interest in electing pro-choice Democratic women required.
EMILY's List offers a competitive salary and a strong benefits package. To apply, email resume and cover letter to jobopening@emilyslist.org, subject line "Assistant to the ED." No calls, please.
EMILY's List is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply.
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