State Operations Assistant: For Our Future Fund, Pennsylvania
Summary: For Our Future 501c(4) / SuperPAC is seeking a Pennsylvania Operations Assistant to facilitate the day to day operations of this progressive organization.
This is a full time position with benefits & competitive pay that lasts from June 1- Nov 30, 2016. Salary commensurate with experience.
Duties and Responsibilities:
- Work with national Operations team to ensure the smooth processing of accounting and compliance documents.
- Work with State Director to manage the budget.
- Ensure time sheet compliance for all in-state employees.
- Manage & track all expenses and contracts related to field offices: lease agreements, internet contracts, and other contracts.
- Work with State Director to provide excellent customer service to employees and serve as a first POC for human resources inquiries & concerns.
- Work with Operations Director and State Director to assist with in-state hiring and tracking through Greenhouse software.
- Order, store and organize all office supplies & equipment.
- Collect reimbursement paperwork.
- Record retention for all state expenses (receipts & payment records as needed).
- Update internal operation procedures document as needed.
- Coordinate with Manager to schedule team meetings and to provide follow-ups
- Support the State Director in managing and resolving operational issues.
- Sort and distribute mails and faxes to respective personnel.
- Store, file and retrieve corporate documents and reports as and when needed.
- Manage incoming and outgoing letters and packages.
- Perform general office administrative and clerical duties.
- Manage all office orders on regular basis.
- Maintain logs and spreadsheets for all office activities.
Qualifications:
- Extraordinary attention to detail
- Bachelor's degree in Operations, Finance, Business or pre-law preferred
- Familiarity with administering databases, payroll and benefits preferred
- Experience managing staff and/or interns
- Sense of humor
- Ability to travel within the state and work long hours
- Exercise good judgment in high-pressure situations. Flexibility and a willingness to take on new tasks as the responsibilities of the position evolves
- Experience working on projects in a fast-paced environment
- Strong verbal communications and interpersonal skills
- Maintaining enthusiasm and calm demeanor in stressful situations
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
How to Apply:
Please submit an up to date resume and cover letter to this site.
Listing page: https://boards.greenhouse.io/forourfuture/jobs/225387
To view all of our available jobs, visit the For Our Future job board:
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