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PLANNED PARENTHOOD FEDERATION OF AMERICA
NATIONAL OFFICE
Washington, D.C.
Managing Director, OEC
Planned Parenthood Federation of America (PPFA) is the nation's leading women's health care provider, educator, and advocate, serving women, men, teens and families. For almost 100 years, PPFA has done more than any other organization in the United States to improve women's health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions.
The Managing Director is a new position that is responsible for supporting the Executive Director of Planned Parenthood Action Fund to help with the day-to-day management of a large, fast paced, and complicated department. The Managing Director will ensure that the efforts of the program divisions are focused on ensuring successful implementation of the Program Strategy and Goals and major grant commitments. This position will work closely with the Executive Director to oversee the coordination of the department and will work closely with the department's Program Directors to ensure effective, efficient management. He/she will also partner with the Executive Director to prioritize meeting and travel requests (schedule strategy), develop meeting strategies and track follow-up items, responding/delegating where applicable, develop and oversee communications plan with affiliates, Boards, PPFA senior staff and division heads as well as complete special projects as assigned.
DUTIES AND RESPONSIBILITIES
Manage projects and plan staff retreats.
Responsible for the agendas of various OEC weekly staff meetings.
Monitor professional development needs of department and fulfills.
Help manage hiring, firing, performance improvement plans.
Help to facilitate OEC strategic planning and goal setting process.
Help prioritize and sequence big areas of OEC work as needed.
Represent and be a decision-maker within scope for OEC in cross department meetings.
Occupy a peer role to the senior department team, directly reporting to Executive Director.
Create and helps to manage the granting process to affiliates including reporting and collecting of data.
Temporarily own additional projects/areas of work that are either pilots or fall outside any one person's scope or that we lack capacity to.
Strategic management of Executive Director's calendar and daily agenda. Responsible for ensuring the calendar and agenda aligns with Program Strategy and Goals. Helps Executive Director keep focused on key strategic priorities.
Works with Executive Director to delegate work appropriately to program division leaders to manage Executive Director's workload and provide opportunities for senior team to flourish.
Represents Executive Director at meetings and disseminates information across program divisions.
Drafts materials and communications for Executive Director.
Plans and directs the Program Divisions' annual strategy and budget processes, in addition creates systems to measure progress towards goals and budget compliance year-round.
Liaises with senior management and departments to ensure that the Executive Director's events and meetings also support and align with Division/Department goals. Facilitates coordination of Program Divisions with Development, Public Policy and Communications, the CAO and Strategic Initiatives.
Works with Executive Director to design appropriate meeting structures and participation to facilitate needed coordination/integration of work and updates.
Develops agendas and ensures that notes and follow-up are provided and tracked.
Works with Executive Director to ensure appropriate information flow and relationship development.
Develops and implements communications strategy for all communications out of the Office of the Executive Director, including follow-up correspondence with both internal and external stakeholders.
Oversees scheduling of calls and agendas with internal stakeholders to ensure they are informed about the work and progress of the Program Divisions. Ensures that materials sent to the federation are appropriately coordinated and timed.
Oversees the development of the Program Division Budgets and development of controls and processes to find and deliver value and cost efficiencies.
Report significant variances to assure conformance with approved budget.
This position regularly interacts with senior management staff, national board, senior consultants, affiliates and other department and program senior staff in partnership to develop and support the Program Divisions' Strategy and Goals.
Ability to Manage the follow-through on problems/challenges that can be resolved independently and oversees the needed research and counsel necessary to provide superior support to the Executive Director when issues arise that need his/her direct involvement.
REQUIREMENTS / TECHNICAL EXPERTISE
Bachelor's degree.
8-10 years of related, progressively responsible work experience in organizing or campaigns or non-profit management, including supervisory and management experience.
Advanced knowledge of Microsoft Office Suite with excellent presentation skills.
Knowledge of diverse groups, working with a multicultural workforce, and sensitivity and appreciation to cultural differences is essential.
This position will need to respond to the needs of a fast-paced operation which requires after-hours availability.
PERSONAL QUALITIES /OTHER ATTRIBUTES
The ability to quickly determine which problems and challenges can be resolved independently and those that require the attention of the Executive Director.
Requires impeccable discretion, unflappable approach and behavior as well as excellent teaching and training abilities in managing a team.
Team player with strong interpersonal skills.
Ability to work closely (one on one) with Executive Director and senior staff.
Self-starter with a high level of creative initiative.
Unflappable in face of crisis or high stress situations.
Detail-oriented with excellent project management skills, ability to handle multiple projects and tasks, often in a fast-paced environment.
Passionate about the mission of Planned Parenthood and the role of health provision and advocacy.
Excellent written communication skills.
Ability to see, understand and communicate the big picture as well as translate into actionable next steps.
TRAVEL
As-Needed
DIVERSE CANDIDATES ARE ENCOURAGED TO APPLY
Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
NATIONAL OFFICE
Washington, D.C.
Managing Director, OEC
Planned Parenthood Federation of America (PPFA) is the nation's leading women's health care provider, educator, and advocate, serving women, men, teens and families. For almost 100 years, PPFA has done more than any other organization in the United States to improve women's health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions.
The Managing Director is a new position that is responsible for supporting the Executive Director of Planned Parenthood Action Fund to help with the day-to-day management of a large, fast paced, and complicated department. The Managing Director will ensure that the efforts of the program divisions are focused on ensuring successful implementation of the Program Strategy and Goals and major grant commitments. This position will work closely with the Executive Director to oversee the coordination of the department and will work closely with the department's Program Directors to ensure effective, efficient management. He/she will also partner with the Executive Director to prioritize meeting and travel requests (schedule strategy), develop meeting strategies and track follow-up items, responding/delegating where applicable, develop and oversee communications plan with affiliates, Boards, PPFA senior staff and division heads as well as complete special projects as assigned.
DUTIES AND RESPONSIBILITIES
Manage projects and plan staff retreats.
Responsible for the agendas of various OEC weekly staff meetings.
Monitor professional development needs of department and fulfills.
Help manage hiring, firing, performance improvement plans.
Help to facilitate OEC strategic planning and goal setting process.
Help prioritize and sequence big areas of OEC work as needed.
Represent and be a decision-maker within scope for OEC in cross department meetings.
Occupy a peer role to the senior department team, directly reporting to Executive Director.
Create and helps to manage the granting process to affiliates including reporting and collecting of data.
Temporarily own additional projects/areas of work that are either pilots or fall outside any one person's scope or that we lack capacity to.
Strategic management of Executive Director's calendar and daily agenda. Responsible for ensuring the calendar and agenda aligns with Program Strategy and Goals. Helps Executive Director keep focused on key strategic priorities.
Works with Executive Director to delegate work appropriately to program division leaders to manage Executive Director's workload and provide opportunities for senior team to flourish.
Represents Executive Director at meetings and disseminates information across program divisions.
Drafts materials and communications for Executive Director.
Plans and directs the Program Divisions' annual strategy and budget processes, in addition creates systems to measure progress towards goals and budget compliance year-round.
Liaises with senior management and departments to ensure that the Executive Director's events and meetings also support and align with Division/Department goals. Facilitates coordination of Program Divisions with Development, Public Policy and Communications, the CAO and Strategic Initiatives.
Works with Executive Director to design appropriate meeting structures and participation to facilitate needed coordination/integration of work and updates.
Develops agendas and ensures that notes and follow-up are provided and tracked.
Works with Executive Director to ensure appropriate information flow and relationship development.
Develops and implements communications strategy for all communications out of the Office of the Executive Director, including follow-up correspondence with both internal and external stakeholders.
Oversees scheduling of calls and agendas with internal stakeholders to ensure they are informed about the work and progress of the Program Divisions. Ensures that materials sent to the federation are appropriately coordinated and timed.
Oversees the development of the Program Division Budgets and development of controls and processes to find and deliver value and cost efficiencies.
Report significant variances to assure conformance with approved budget.
This position regularly interacts with senior management staff, national board, senior consultants, affiliates and other department and program senior staff in partnership to develop and support the Program Divisions' Strategy and Goals.
Ability to Manage the follow-through on problems/challenges that can be resolved independently and oversees the needed research and counsel necessary to provide superior support to the Executive Director when issues arise that need his/her direct involvement.
REQUIREMENTS / TECHNICAL EXPERTISE
Bachelor's degree.
8-10 years of related, progressively responsible work experience in organizing or campaigns or non-profit management, including supervisory and management experience.
Advanced knowledge of Microsoft Office Suite with excellent presentation skills.
Knowledge of diverse groups, working with a multicultural workforce, and sensitivity and appreciation to cultural differences is essential.
This position will need to respond to the needs of a fast-paced operation which requires after-hours availability.
PERSONAL QUALITIES /OTHER ATTRIBUTES
The ability to quickly determine which problems and challenges can be resolved independently and those that require the attention of the Executive Director.
Requires impeccable discretion, unflappable approach and behavior as well as excellent teaching and training abilities in managing a team.
Team player with strong interpersonal skills.
Ability to work closely (one on one) with Executive Director and senior staff.
Self-starter with a high level of creative initiative.
Unflappable in face of crisis or high stress situations.
Detail-oriented with excellent project management skills, ability to handle multiple projects and tasks, often in a fast-paced environment.
Passionate about the mission of Planned Parenthood and the role of health provision and advocacy.
Excellent written communication skills.
Ability to see, understand and communicate the big picture as well as translate into actionable next steps.
TRAVEL
As-Needed
DIVERSE CANDIDATES ARE ENCOURAGED TO APPLY
Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
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