We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ people, to join our team.
Position Summary:
The Welcoming Schools Assistant is primarily responsible for meeting the administrative needs in support of the Welcoming Schools program. The Welcoming Schools Assistant reports directly to the Deputy Director of Welcoming Schools. This position requires the ability to organize and efficiently manage multiple tasks. The Assistant works closely with the Finance department to prepare and submit facilitator and consultant invoices as well as contracts and training invoices for schools. This position updates and manages multiple digital platforms that collect data from Welcoming Schools facilitators providing trainings to elementary schools across the country.
Position Responsibilities:
- Maintain multiple, up-to-date databases of records for trainings, activities, and accomplishments of the Welcoming Schools program.
- Respond to requests for information, materials and assistance from Welcoming Schools staff, consultants, participating schools and partner organizations.
- Manage contracts and invoices in a timely manner for individual schools through the Welcoming Schools fee-for-service model.
- Request and coordinate payment of stipends to facilitators for the Welcoming Schools fee-for-service model.
- Provide detailed, monthly facilitator training reports, including bi-weekly reports listing trainings without proper paperwork submission.
- Complete monthly corporate card reports and per diem submissions for the Welcoming Schools Department.
- Manage consultant contracts and invoices.
- Assemble program publications and materials; handle requests from staff and external stakeholders efficiently and appropriately.
- Prepare regular data reports for staff, directors, and board members as requested.
- Coordinate and support on- and off-site meetings and events involving Welcoming Schools staff and project collaborators.
- Perform administrative tasks such as scheduling meetings, writing/sending minutes, and more.
- Other duties as assigned.
Position Qualifications:
- Bachelor's degree (or equivalent work experience) with one to two years' relevant administrative work experience in a professional environment.
- Strong work ethic, self-motivated, and the demonstrated ability to work independently and to prioritize competing tasks.
- Exceptional attention to accuracy and detail.
- Logical thinker with outstanding organizational, task management and time management skills required.
- Demonstrated ability to work well under pressure, ability to handle multiple projects simultaneously and manage work under tight deadlines
- Strong skills with Microsoft Office applications (Word, Excel, and PowerPoint), Google Apps (Gmail, Google Docs and Drive). Experience with Survey Gizmo, Zoom video conferencing and Salesforce preferred.
- Strong written and verbal communications skills. Able to compose well-written and customer-service focused emails to respond to external inquiries.
- Understanding of LGBTQ issues and a commitment to LGBTQ equality
- Knowledge of and interest in K-12 education.
All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.
No phone calls, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.
Please apply via our website: https://hrc-openhire.silkroad.com/epostings/index.cfm?fuseaction=app.jobinfo&jobid=379&source=ONLINE&JobOwner=992457&company_id=16928&version=1
**Include your resume and cover letter.
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