JOB DESCRIPTION: Communications and Administrative Coordinator
Reports To: Chief of Staff
Summary:
Through effective planning and execution of wide-ranging and multi-faceted administrative duties, this position supports two key areas of our work: 1) Communications and Media Engagement and 2) Scheduling and Administration.
This is a full-time position and reports to the Chief of Staff. As with all roles within our lean team, although the position is part of the Operations and Administration functions, the responsibilities of the role will require you to work closely with several teams across the family organizations and specifically to support the success of the Principal.
Critical Attributes and Strengths
∙ Ability to work independently, demonstrate initiative, and take ownership.
∙ Creative problem solver with little direction.
∙ Excellent discretion, judgment, and professionalism; able to represent the team and the Principal, as needed, to external partners and stakeholders.
∙ Ability to re-prioritize tasks and support the team and/or Principal in an environment with frequently changing needs and a bias toward action even when faced with ambiguity.
∙ Appreciate detail-oriented tasks.
∙ Strong collaborator and natural relationship builder.
∙ Proactively anticipate needs and challenges, and cultivate solutions.
∙ Have a sense of humor.
Essential Duties and Responsibilities:
Communications and Engagement Team Support (50%)
- Collaborate with management/team to develop and implement an effective communications strategy.
- Write, edit, and distribute content, including publications, press releases, website content, policy reports, speeches, and other marketing material that communicates the Principal's activities.
- Create social media content that elevates the Principal's efforts, reinforces partnerships with allies and influencers, and raises key policy issues.
- Collaborate with management/team to respond to media inquiries, pitch stories, arrange interviews, and act as a spokesperson for the Principal, as directed.
- Establish and maintain effective relationships with journalists, and cultivate and maintain a media database.
- Collaborate with management/team to identify and cultivate opportunities to enhance the reputation of the Principal, and coordinate publicity events as required.
- Capture pictures and videos in close partnership with the Communications Manager.
- Manage and distribute all crafted communications, authored works, and mass emails for the Principal; manage and maintain our email distribution system.
- Compile, distribute, and track authored reports, brochures, and other communications to support policy initiatives and stakeholder engagement.
- Support and track communications with stakeholders and external partners.
- Help maintain records of media coverage and collate analytics and metrics.
- Proficiency in design and publishing software.
Administrative support for the Team and Principal (40%)
- Support the Executive Assistant and Operations Coordinator in scheduling and prioritizing a complex Principal calendar comprised of diverse and frequently shifting commitments.
- Anticipate, plan, and support the team and Principal for upcoming meetings, events, and other commitments.
- Support the team in creating and editing documents and presentations.
- Arrange Principal's travel, craft detailed travel itineraries, and process relevant reimbursements.
- Provide support in responding to all communications for the Principal/team (email, telephone, etc.)
- Maintain documentation, systems, and procedures as needed.
- Support Operations Coordinator and Chief of Staff, as directed.
Events and Policy Team Support (10%)
- Prepare, edit, and format documents (memos, letters, presentations, meeting agendas, event programs, conference materials, collateral, etc.) to support policy initiatives and programmatic endeavors.
- Provide logistical and administrative support for Events Planning.
- Help coordinate guest visits by arranging accommodations, directing logistics.
- Support team by making travel arrangements, scheduling meetings and other administrative tasks as directed by the Operations Coordinator and/or Chief of Staff.
Education/Experience:
- Three to five years of experience in, and knowledge of social media, marketing, branding, media relations, website administration, and email systems administration, strongly desired.
- Bachelor's Degree in Communications, Marketing, Journalism, or related field is preferred, but equivalent combination of education and specialized experience will be considered.
- Knowledge of desktop publishing software (InDesign/Photoshop).
- Proficient in the full suite of Microsoft Office, including Excel and PowerPoint.
- Well-versed with content management systems and social media platforms.
- Experience in a nonprofit, public policy organization, or philanthropic-specific marketing, communications, or development, is a plus.
Fahr LLC offers a competitive salary and is an equal opportunity employer.
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