ABOUT GREENPEACE
Greenpeace is a global, independent campaigning organization that uses peaceful protest and creative communication to expose global environmental problems and promote solutions that are essential to a green and peaceful future. For over fifty years, Greenpeace has fought to save the planet from the threat of global warming, destruction of ancient forests, deterioration of our oceans, and the threat of a nuclear disaster loom large. As an independent organization, Greenpeace does not accept funds from any corporations or government entities, safeguarding our independence and ability to speak the truth and act boldly. We recognize the importance of the moment: Ours is the first generation to experience the impacts of climate change and ecosystem destruction, and the last generation with a window of time to do something about it.
POSITION SUMMARY
Under the general direction of the Payroll Operations Manager, the Payroll Specialist is responsible for the timely and accurate processing of full cycle payroll for all organizational units. This position helps the People and Culture Department reach its operational goals by providing high-quality customer service, administrative support, and compliance management across multiple operating jurisdictions. The incumbent will verify all payroll entries including earnings, deductions and employee changes and review/reconcile any discrepancies as necessary. The incumbent will also prepare special reports for senior management, conduct regular training/seminars for employees, draft/update departmental standard operating procedures as necessary and work regularly with the Finance department to assist in reconciliation of payroll journal entries and accounts or support in reconciling 941(s) or audit data.
This is a full time, exempt, benefits-eligible position based in Washington, DC.
The Payroll Specialist is responsible for:
Client Service and Administration – Support the People & Culture Department in administering operational policies and procedures pertaining to Payroll. Assist in resolving payroll-related employee inquiries. Provides routine reporting in support of strategic planning objectives. Provides insight and analysis to internal stakeholders regarding payroll trends and anomalies. Responds to routine inquiries from Federal and State regulatory agencies. Aids and supports any internal and external audits. Delivers ad hoc training on updates to the ADP self-service portal. Delivers ad hoc training on payroll topics (e.g., the FLSA, FMLA, SDI). Provides procedural guidance
Systems and Records Management – Ensures accuracy of payroll transactions by monitoring and maintaining status changes, tax withholdings, benefit deductions, time-off accruals, et cetera. Ensures all payroll data and records are maintained in accordance with statutory requirements. Archives payroll and payroll related data in accordance with GP US Policy, State, Federal, and other applicable retention schedules. Maintains, updates and ensures proper configuration of organizational timekeeping system (ADP Time & Attendance). Maintains the confidentiality and security of all personnel and payroll data.
Payroll Administration – Prepares, processes, and audits payroll and related data for all business unit(s). Executes personnel actions for all business unit(s) as prescribed by Payroll Action Summary. Issues final pay in accordance with Greenpeace US policy, state and local law. Processes garnishments in accordance with Greenpeace US policy, Federal and State law. Processes escheatment in accordance with Greenpeace US policy and state law. Ensures minimum wage compliance for all operating jurisdictions. Processes and audits 401K and benefit contributions monthly. Records, tracks, and intervenes in payroll metrics and performance indicators (KPI). Prepares and distributes monthly quarterly and annual payroll reports. Processes quarterly and annual amendments and reconciliations as needed. Facilitates W-3, W-2, and W-2C production process. Supports all internal and external audit requests as needed. Ensures implementation and compliance for any new legislation or guidelines impacting payroll (e.g., IRC, IRS publications, FLSA, et cetera).
Administrative Support - General clerical duties to include phone duties, filing, photocopying, scanning and faxing. Drafts and distributes memoranda and other professional correspondence as needed. Assists with P&C administrative tasks or projects as needed
Minimum requirements for the Payroll Specialist include:
- Bachelor's Degree in Human Resources, Business Administration, Accounting, or related field or equivalent experience
- 5+ years of experience in payroll support position
- FPC or CPP strongly preferred
- Working knowledge of HRIS databases and payroll software, or proven ability to quickly learn new database systems
- Experience handling high-risk administrative tasks successfully
- Proven ability to work independently and handle confidential information
- Advanced Microsoft Excel skills including vlookup, hlookup, pivot tables, sumifs, etc
- Excellent project management, time management and facilitation skills
- The ability to manage multiple and changing priorities effectively
- Ability to work autonomously and collaboratively within teams
- Detailed orientated, with a strong sense of urgency
- Strong interpersonal skills, including written and verbal communication skills
Additional qualifications for Payroll Specialist include, but are not limited to:
- Multi-jurisdictional payroll experience preferred
- California payroll experience preferred
- Customer service orientation
If you want to save the world from climate change and believe in environmental justice, please submit an application on our careers page. Applications will be reviewed on a rolling basis and will conclude once we have found the best candidate.
Greenpeace is an Equal Opportunity Employer and does not discriminate on the basis of race, color, class, sex, gender, sexual orientation, disability, family/marital status, religion or other protected classes. We strongly encourage applications from marginalized communities.
BENEFITS
Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time off for vacation, sick, personal, and parental leave. After five years, staff is eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff that choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.
Only applicants eligible to work and live in the United States without any legal restrictions need apply for this opportunity.
Jobsthatareleft is a listserv run by Democratic GAIN. Membership dues keep us going. Please consider becoming a full member of Democratic GAIN by checking your membership status at https://www.democraticgain.org/members/membership.asp .
---
You received this message because you are subscribed to the Google Groups "GAIN Jobs via JobsthatareLEFT" group.
To unsubscribe from this group and stop receiving emails from it, send an email to jobsthatareleft+unsubscribe@googlegroups.com.
To view this discussion on the web visit https://groups.google.com/d/msgid/jobsthatareleft/ee4dfd37-9e54-44a1-8563-7158f3f2f90f%40googlegroups.com.