PLANNED PARENTHOOD FEDERATION OF AMERICA
NATIONAL OFFICE
Washington, DC
Administrative Coordinator, Centennial Initiative
Planned Parenthood Federation of America (PPFA) is the nation's leading women's health care provider, educator, and advocate, serving women, men, teens and families. For almost 100 years, PPFA has done more than any other organization in the United States to improve women's health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions.
The Brand & Marketing department seeks an Administrative Coordinator. Reporting to the Associate Director, Brand Engagement, he/she will coordinate, oversee and/ or perform a wide variety of administrative and systems support to Planned Parenthood's Centennial Initiative. The position requires a highly organized, personable individual. The chosen candidate must be detail oriented, work well independently and thrive in a fast paced, dynamic environment. General duties include meeting scheduling and planning, budget processing, document creation and management, project support and general office management.
Duties And Responsibilities Will Include:
● Assist the Centennial Initiative team with scheduling, travel planning and other tasks as required.
● Schedule appointments, conference calls, etc, between national and affiliate staff, external partners, and other stakeholders, as required. Take meeting minutes and provide agendas and pre-read materials when appropriate.
● Provide meeting support for team meetings, including travel planning, scheduling, securing space and catering.
● Assist in the processing of invoices and contracts
● Process and submit expense reports for staff
● Work with the Associate Director, Brand Engagement to maintain project trackers and calendars to insure appropriate progress is being made, deadlines are being met, and all team members are appropriately informed for various projects.
● Draft communications with affiliates and various PPFA departments
● Maintain internal databases, tools and resources
● Perform other related administrative duties as assigned
● Project work as assigned
Position Requirements:
● 1-3 years of administrative work experience
● Advanced knowledge of Microsoft Office Suite (Word, Excel , PowerPoint) as well as experience with Google ( Mail , Calendaring, Drive)
● Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects
● Knowledge of office management principles and procedures
● Ability to work with a wide range of constituencies and personalities across a diverse team and organization
● Collaborative team Player
● Pleasant disposition and excellent oral and written communications
● Ability to organize resources and establish priorities ; ability to negotiate and get to Yes
● Flexibility and able to adapt to quickly changing priorities and ambiguous situations
Education:
● Bachelors Degree Preferred
Travel:
● Minimal
Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment. Planned Parenthood of America does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, or any other characteristic protected by applicable law. Planned Parenthood Federation of America is committed to creating a dynamic work environment that values team work, collaboration, creativity, and building a diverse team
TO APPLY: http://www.plannedparenthood.org/ AND/OR: maryhelen.foglia@ppfa.org
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