Wanted: Full-Time Administrative/Accounting Coordinator
Boutique Ad firm is seeking a full-time Administrative/Accounting Coordinator who will be responsible for the management of firm's accounting department, HR coordination and office administration. Looking for a fun person with a strong work ethic to enjoy our small office environment.
RESPONSIBILITIES
Bookkeeping & HR Admin:
· Enter and record client and vendor billing/payment information in Quickbooks.
· Manage the end-of-month closing process along with our outside accountant.
· Manage the firm's internal recordkeeping system through FileMaker Pro, which includes reconciliation of all vendor invoices.
· Work with Account Managers to produce client invoices and record payments when a project is completed.
· Manage firm's daily A/R,A/P and make deposits.
· Assemble bi-weekly bank balance report.
· Work with ADP and other vendors for coordination of payroll/benefits.
· Maintain a record of employee vacation days, collect company credit card receipts, purchase and maintain company equipment.
Office Management:
Order office supplies, arrange meetings and food occasionally, answer phone, greet guests, distribute mail & packages, filing, oversee office printers and equipment, and other office duties as needed.
SKILLS & QUALIFICATIONS:
Pleas send cover letter and resume to: 2016h2o@gmail.com
-- Boutique Ad firm is seeking a full-time Administrative/Accounting Coordinator who will be responsible for the management of firm's accounting department, HR coordination and office administration. Looking for a fun person with a strong work ethic to enjoy our small office environment.
RESPONSIBILITIES
Bookkeeping & HR Admin:
· Enter and record client and vendor billing/payment information in Quickbooks.
· Manage the end-of-month closing process along with our outside accountant.
· Manage the firm's internal recordkeeping system through FileMaker Pro, which includes reconciliation of all vendor invoices.
· Work with Account Managers to produce client invoices and record payments when a project is completed.
· Manage firm's daily A/R,A/P and make deposits.
· Assemble bi-weekly bank balance report.
· Work with ADP and other vendors for coordination of payroll/benefits.
· Maintain a record of employee vacation days, collect company credit card receipts, purchase and maintain company equipment.
Office Management:
Order office supplies, arrange meetings and food occasionally, answer phone, greet guests, distribute mail & packages, filing, oversee office printers and equipment, and other office duties as needed.
SKILLS & QUALIFICATIONS:
- A Bachelor's degree is required.
- Previous experience in an administrative related position.
- Strong working knowledge of accounting practices and procedures.
- Initiative and ability to do job without a lot of supervision.
- Desire to understand our business (from an accounting perspective) and be part of the team.
- Business hours 9am – 6pm.
- The ability to maintain confidentiality is a must.
- Must be detail oriented and incredibly organized.
- The ability to successfully manage workflow in an organized and timely manner.
- Prior office experience and a working knowledge of Macs is preferred.
- Familiarity with Quickbooks and Filemaker is also preferred.
Pleas send cover letter and resume to: 2016h2o@gmail.com
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