Operations Assistant/Receptionist
EMILY's List, the nation's largest resource for women in politics, is searching for an Operations Assistant/Receptionist to join our Administration team. We recruit and train candidates, support strong campaigns, research women's issues, and turn out women voters. We've trained over 9,000 women to run and helped elect over 100 women to the House, 19 to the Senate, 11 governors, and over 700 to state and local office. Since its founding in 1985, almost one-third of the candidates EMILY's List has helped elect to Congress have been women of color - including every single Latina, African American, and Asian American Democratic congresswoman currently serving.
Principal Responsibilities
The Operations Assistant/Receptionist is the "face" of EMILY's List, the first person people see or hear when contacting the office. The Operations Assistant/Receptionist answers all incoming calls and greets visitors while creating a welcoming atmosphere both on the phone and in our lobby. S/he also manages all the logistics of the office from ordering office and kitchen supplies to maintaining a positive relationship with building management. The Operations Assistant/Receptionist will also assist with a variety of Human Resources tasks.
Specific Duties
- Answer all incoming phones calls and ensure that callers are forwarded to the correct staff member; set ongoing messages for office closures or other events;
- Answer a pre-selected list of membership questions and forward relevant information to membership staff;
- Train new staff and interns on the front phones and other front office duties (including opening and closing the office);
· Maintain up-to-date internal staff lists and distribute as needed;
· Serve as primary contact for building management: report problems and ensure timely resolutions; liaison with building management regarding safety procedures;
- Responsible for ensuring all common areas are kept tidy, checking meeting rooms daily to ensure they are clear of meeting materials;
- Responsible for receiving all packages, incoming faxes, and mail and distributing in a timely manner;
- Provide administrative support to departments as directed;
- Provide administrative assistance to the Administration team in support of the internship program, human resources, and other tasks as assigned;
- Manage UPS account and order UPS supplies;
- Prepare monthly schedule for Front Desk Phone Relief;
· Process check requests for Administration department (including Finance and IT);
- Manage office equipment including postage machine and shredder;
- Responsible for notifying staff of office reminders;
- Maintain and order kitchen and office supplies; ensures kitchens are restocked;
- Perform other duties as assigned.
Qualifications
The Operations Assistant/Receptionist must be dependable, punctual and friendly to all EMILY's List members, visitors, and staff. S/he must be a team player, be willing to assist whenever needed and have a positive attitude at all times. The Operations Assistant/Receptionist must be patient and discreet when dealing with all incoming calls and visitors. The Operations Assistant/Receptionist must present a professional demeanor at all times in both appearance and attitude and be able to multitask in a high-volume, fast-paced office environment. Having an interest in electing pro-choice Democratic women required.
EMILY's List offers a competitive salary and a strong benefits package. To apply, email resume and cover letter to jobopening@emilyslist.org, - subject line "Operations Assistant/Receptionist." No calls, please.
EMILY's List is an Equal Opportunity Employer that values a multi-cultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply.
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