SUMMARY:
The many demands and commitments facing principals make their time a precious commodity, and the job of the Scheduler is to support principals and the Director of Scheduling and Strategic Planning in managing that resource.
RESPONSIBILITIES:
Scheduling: Serve as secondary point of contact for incoming scheduling requests appropriately for approval and responses; schedule meeting, travel and speech preps with principals and relevant team members; lead and schedule planning and trip calls for all related travel; collect information for detailed travel schedules and ensure timely collection and review of memos and remarks for travel and meetings; distribute travel schedules to senior and traveling staff; serve as an advocate for principals and maximize their time on the road and in the office; serve as a resource for advance staff on the ground and provide them with contacts and other relevant information pertaining to the schedule; work in conjunction with communications, policy and the personal aide to ensure they have all pertinent logistical and briefing information for events and meetings; oversee all travel reservations; manage relevant follow-up, thank you notes, call sheets and other correspondence; work with team to manage personal travel, events and meetings.
- Administrative duties as needed
- Other activities as directed
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Bachelor's degree or equivalent
- Minimum 3+ years of scheduling experience for high-level elected officials or equivalent in the private sector
- Proven knowledge and proficiency of information systems and the supporting infrastructure of computers, data sources and desktop/cloud-based software (Google Apps, Microsoft Office, Salesforce)
- Must be a highly organized self-starter with a willingness to work hard in a fast-paced and rapidly changing environment, with high flexibility and a tolerance for ambiguity
- Good organizational and problem solving skills, as well as a fastidious attention to detail
- Excellent verbal and written communication skills
- Tactful, professional, discreet, trustworthy and courteous
- Ability to resolve conflict, manage ever-changing schedules and travel as needed
- Patience and a good sense of humor highly valued
BONUS POINTS:
- Experience managing staff
- Project management experience
COMPENSATION:
NextGen Climate offers competitive salaries commensurate with experience and a very comprehensive benefits package.
NextGen Climate is an equal opportunity employer.
ABOUT NEXTGEN CLIMATE:
NextGen Climate is a San Francisco-based environmental advocacy organization. Founded by businessperson and philanthropist Tom Steyer in 2013, we act politically to prevent climate disaster and promote prosperity for all Americans. Working at every level, we are committed to supporting candidates, elected officials, and policymakers across the country that will take bold action on climate change.
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