PNP Staffing Group is proud to partner with a leading social justice organization fighting for the rights of home health aides and other domestic workers, in their search for an Executive Assistant to the Director. Please note that 60-80% of the EA's time involves traveling with the Director throughout the country.
The Position:
The Executive Assistant is a key aide to the Director, who will support her core activities, which includes setting the organization's strategic direction, overseeing major projects and initiatives, developing new partnerships and projects, and engaging in external relations and public engagements. The Executive Assistant will attend meetings with the Director, manage strategic relationships, help coordinate her portfolio of activities and establish priorities, coordinate key aspects of her internal and external communications, and act as a liaison with staff and partners. The role requires substantive engagement with the full breadth of the organization's work and is well-suited to someone interested in building experience and high-level relationships in the social change sector. The Executive Assistant will work to achieve strategic goals and objectives, including promoting timely, proactive and accurate communications about programs and services to staff, board, members, and the public. This position requires significant travel (approximately 60-80%) as well as evening and weekend work.
Primary Responsibilities:
· Work with the Executive Director, in coordination with other staff, to set and manage complex and rapidly changing daily, weekly and long-term strategic priorities.
· Serves as primary contact and liaison for assigned functions and programs with other teams and staff, outside agencies, and organizations. Ensure reporting that allows for timely flow of necessary data to and from the Executive Director, and to and from involved all parties. Negotiates and resolves sensitive issues when necessary.
· Amplify the Executive Director's presence across social media platforms, including appearances and daily posts, in coordination with the Communications and Digital Teams. The Executive Office Manager must be proficient in Twitter, Facebook, and Instagram.
· Help Director proactively build and maintain high-level relationships, and regularly identify connections between external stakeholders and key purpose projects. Ensure those stakeholders feel regularly engaged with and important to the Director.
· Provide overall management to the Executive Office including supervising staff, digesting incoming information to extract key points, communicating trade-offs, and formulating recommendations to assist executive decision-making.
· Accompany Director to key meetings, prepare briefing and follow-up documents, and coordinate with staff and partners to ensure relevant actions are taken.
· Provide daily assistance with research questions, develop talking points for speeches, and draft, edit, and proofread articles, op-eds, presentations, and additional materials as needed.
· Work with other staff to manage Director's daily email correspondence and other communications. Catalogue priority items, flag items for follow up, and create initial draft responses as needed.
· Assist in the management of special initiatives on behalf of the Director. Act on the authority of the Director to oversee strategic projects. Manage issue research, agenda, deck, and document preparation, logistics, and staff coordination as needed.
· Travel Requirement: Variable, usually between 60% and 80% with evening and weekend work required.
· Performs related duties as required.
Qualifications:
· Excellent verbal, written, presentation, communication and facilitation skills required.
· Must be able to gain quick but thorough grasp of salient issues and details of key initiatives in order to make evaluations and recommendations to the Director as well as to represent the organization publicly.
· Ability to understand and faithfully execute agendas and directives of the Director across departments and with external stakeholders.
· Comprehensive knowledge of the principles and practices of business administration.
· Demonstrated ability to influence and achieve buy-in at all levels of the organization.
· Highly developed interpersonal skills: sensitive and empathetic to others; ability to build trust; and good listening skills.
· Experience in managing multiple projects and tasks.
· Ability to gather, analyze and report information with a systematic methodology.
· Understanding of issues facing low-wage workers, immigrant communities, and other communities of color.
· Agreement with the organization's vision and values.
· Excellent attention to detail and well organized.
· Ability to work independently in partnership with a highly motivated Leadership Team in a rapidly growing organization.
· Dedication and ability to work flexible hours, including working weekends and extensive travel.
· Proficiency with computer operations and programs, including donor database programs.
· Bilingual (Spanish/English) a plus but not required.
· The candidate should be based in New York City
Women, People of Color, People with Disabilities and LGBTQ people strongly urged to apply.
If interested, please send your resume and cover letter to Wade Savitt, Executive Recruiter, with PNP Staffing Group. wsavitt@pnpstaffinggroup.com We look forward to hearing from you.
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