Do Big Things (DBT), is hiring an Executive Assistant to join their growing team. The candidate will provide full-time administrative support to the CEO and COO. This candidate must be enthusiastic, flexible, well-organized and a team player with strong interpersonal and communication skills. They should have the ability to operate well in a fast paced, ever-changing environment, and must possess the ability to switch priorities on a dime, while maintaining grace under pressure.
As DBT's Full-Time Executive Administrative Assistant, you will:
- Ensure that the CEO remains productive by acting as "gatekeeper" for her time and schedule
- Assist with DBT marketing outreach including event management, blogs and social media engagement for DBT online properties
- Be a trusted partner, maintaining confidentiality and professionalism in all situations.
- Provide calendar management - coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, etc.
- Arrange and coordinate travel schedules & itineraries using resources and knowledge of airlines, airports, ground transportation, accommodations, etc., to make thoughtful and efficient travel plans, taking into account company policies, individual preferences as well as budget and time constraints
- Proactively manage tasks, to-do list, deadlines and correspondence with executives, colleagues and partners to ensure everything is delivered in a timely manner
- Increase your understanding of company goals by attending certain meetings, taking notes, and following up on action items
- Track and approve timesheets
- Establish, maintain, and update files, databases, records, and/or other documents; develop and maintain data, and perform routine data entry, analyses, and calculations in the processing of information for ad hoc and recurring reports
- Perform basic information gathering, analysis and/or forecasting for reports
- Assist with onboarding, offboarding and HR duties
Qualifications:
- 3+ years of executive administrative experience.
- Bachelor's degree or an equivalent combination of education, training and additional experience is preferred.
- Flawless execution of administrative activities, with high attention to detail, organization and process.
- Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively with all personalities.
- Strong relationship management skills.
- High level of confidentiality, discernment and judgment.
- Ability to be flexible in response to changing priorities and needs.
- Proven ability to manage projects, work under pressure and consistently make deadlines.
- Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
- Very strong Word, Excel, PowerPoint, Gmail & Google Calendar knowledge.
- Experience with the setting up and management of virtual meetings and tools e.g. GoTo Meetings, conference calls, Google Hangout, etc.
- Strong communication, oral and written. Ability to communicate clearly and effectively with senior leaders.
- Ability to complete remote work efficiently and effectively.
Compensation & Perks:
- Competitive compensation: We are a mission-driven, for-profit organization that can offer you a strong base salary, incentive-based bonuses and full health, dental and vision and a 401k. Salary for this position: $60,000 - $70,000
- Amazing team. The Do Big Things family is an inspiring & award-winning group of brilliant, motivated, principled, good-spirited people.
- Work-life balance. We're family-friendly. You can work from home and/or in a co-working space.
- Live healthy. Take a vacation whenever you need one.
To Apply:
Please submit a resume and cover letter at https://jobs.lever.co/270strategies/0d328ea4-9bc0-4929-97ac-d87113af8d25
270 Strategies is a sister company to DBT and assisting with this search. To learn more about DBT please visit https://dobigthings.today
EQUAL OPPORTUNITY:
At Do Big Things, we believe the diversity of ideas, perspectives and cultures that our employees contribute to our company is among our strongest assets. We are proud to be an inclusive, equal-opportunity workplace. Women, people of color, members of the LGBTQ community and others are strongly encouraged to apply.
Jobsthatareleft is a listserv run by Democratic GAIN. Membership dues keep us going. Please consider becoming a full member of Democratic GAIN by checking your membership status at https://www.democraticgain.org/members/membership.asp .
---
You received this message because you are subscribed to the Google Groups "GAIN Jobs via JobsthatareLEFT" group.
To unsubscribe from this group and stop receiving emails from it, send an email to jobsthatareleft+unsubscribe@googlegroups.com.
To view this discussion on the web visit https://groups.google.com/d/msgid/jobsthatareleft/77bbb4ba-a82f-44c5-8e18-fdb0f8dbed78%40googlegroups.com.